MyFlorida STAFF ASSISTANT - 64058889 in FORT LAUDERDALE, Florida

STAFF ASSISTANT - 64058889

Date:Oct 10, 2017

Location:FORT LAUDERDALE, FL, US, 33315

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website.

Requisition No: 20858

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64058889

Position Number: 64058889

Salary: $30,000.00-$32,488.80

Posting Closing Date: 10/30/2017

OPEN COMPETITIVE OPPORTUNITY

DESCRIPTION

This is a professional position that assists and supports the administrative operations of the Florida Department of Health in the Broward County’s HIV/AIDS Program office, which serves federal, state, and local customers. This position reports directly to the HIV/AIDS Program Coordinator.

Processes assignments and reports to the HIV/AIDS Program Coordinator. Maintains tracking systems for special projects. Keeps staff members informed on pending activities and the status of assignment completion. Follows up on work processes to ensure timely completion. Maintains appointment schedule and business calendar for program staff. Provides support services to the following programs:

  • HIV/AIDS Patient Care

  • ADAP Program

  • Ryan White Part B Program

Coordinates/communicates at an administrative level with managers, supervisors, and other personnel, which requires understanding of the HIV/AIDS Program office and Communicable Disease Division. Processes all correspondence. Resolves administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.

Maintains all personnel records. Processes and reviews paperwork for all personnel actions, i.e. hiring packages and reclassifications. Coordinates logistics and processes travel & purchase requisitions for program staff. Practices proper phone etiquette when answering phone calls and responding to inquiries. Receives and appropriately distributes incoming mail. Prepares outgoing mail on a daily basis.

Maintains inventory of supplies by checking stock to determine inventory level and anticipating necessary supplies. Performs duties related to MyFloridaMarketplace, including requisition creation and invoicing.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in program initiatives.

Performs other duties as required.

KNOWLEDGE SKILLS AND ABILITIES

  • Ability to prioritize work.

  • Ability to use office equipment including copy and fax machines.

  • Basic knowledge of medical records process, laws and regulations.

  • Ability to establish and maintain effective working relationships.

  • Skill in use of a personal computer.

  • Ability to communicate effectively; verbally and in writing.

  • Knowledge of patient confidentiality laws.

  • Ability to operate a multiline telephone system.

MINIMUM QUALIFICATIONS

A valid FL driver's license and access to a reliable automobile to be utilized for work purposes.

PREFERRED QUALIFICATIONS

  • Bachelor’s degree from an accredited college or an associate's degree and two years of experience in customer service or a clerical setting

  • 1 year of experience as a staff assistant.

  • 1 year of experience working in a health care setting.

This position requires a security background check and/or drug screening and participation in direct deposit.

You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

You will be required to provide proof of education in the form of a degree or transcript.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

“Incumbents may be required to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Emergency duties may also include in-state and/or out-of-state deployment”.

NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This language simply takes the place of previous language used that referenced the "State of Florida" application

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere. All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Fort LauderdaleNearest Secondary Market:Miami