Viacom Inc EXECUTIVE ASSISTANT, STRATEGY in Miami Beach, Florida
Overview and Responsibilities
Viacom International Media Networks (The Americas) is seeking a dynamic, dedicated, problem-solving Executive Assistant to join our team at our HQ office in South Beach, to assist our SVP of Strategy & Content Operations and our SVP of Revenue Strategy.
The Executive Assistant will be the primary point of contact for both SVP's, ensuring they are provided with world class executive and administrative support. The Executive Assistant will assist with managing the day-to-day operations of their heavy calendar, events/meetings, off-site meetings, travel, T&E reimbursement as well as self-directed projects. The Executive Assistant will also help the other members of the team with various admin related tasks.
The ideal candidate will be a career Executive Assistant, highly organized and a motivated self-starter, with a positive, can do attitude. He/she will have prior experience working in a fast-paced, intense, high-level environment where priorities change and deadlines are tight.
He/she will be poised and professional, and an innovative, creative, quick thinker, and a team player.
The successful candidate should possess a high degree of self-confidence and should exercise discretion and diplomacy in all interactions. He/she must be able to proactively anticipate challenges and the needs of the SVP's. The candidate must exhibit a strong ability to multitask, work efficiently and remain flexible when schedules and work hours change.
Specific responsibilities include:
Schedule and coordinate internal and external meetings domestically and internationally
Work extensively on Outlook to maintain calendar and contacts
Prepare and submit T&E expense reports
Handle all business-related travel arrangements
Answer, screen and direct incoming phone calls
Administrative errands as needed
+6 years of Executive Assistant experience
Proficient use of Microsoft Office applications
Speak Spanish fluently
Prior experience managing multiple priorities, administrative coordination, and logistics, among different countries/time zones
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Excellent written and verbal communication skills
Strong interpersonal skills
Ability to work in a fast-moving environment; flexible and adaptable to change
Ability to maintain confidentiality regarding sensitive issues and information
Ability to interact with individuals at all levels, particularly senior levels
Willingness to work long hours, if necessary, during high seasons
We’re an equal opportunity employer (EOE).
Viacom provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, color, religion or belief, sex, sexual orientation, gender identity, national origin, family or parental status, age, veteran or disability status, or other protected status.
Brand (Portal) Viacom Int’l Media Networks
Job Locations US-FL-Miami Beach
iCIMS ID 2017-7309
Company (PS) ..