Randstad Executive Assistant to CEO - CFO - Managing Partner in Miami, Florida

Executive Assistant to CEO - CFO - Managing Partner

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job details:

  • location:Miami, FL

  • salary:$55,000 - $60,000 per year

  • date posted:Tuesday, October 10, 2017

  • job type:Permanent

  • reference:S_577167

  • questions:Amanda.Barbagonzalez@randstadusa.com305/599-1319

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description

Use Microsoft Word, Excel, and PowerPoint to compose complex and/or confidential correspondence and develop presentations

-Provide support and facilitate larger projects managed by others and manage some projects independently

-Establish and implement office procedures and controls

-Handle sensitive customer, vendor, and team member correspondence and issues, and all confidential company materials, with sensitivity and discretion

-Balance general ledger lines and/or expense accounts

-Researching general ledger issue

-Assist with budgetary planning

-Compile statistical data for financial planning

-Ensure leader is prepared for meetings and presentations several weeks out including daily update of full calendar and materials needed for following day

-Manage busy Executive calendar and coordinate executive's interface with internal clients and team members; proactively anticipate prep needed for meetings

-Handle a high volume of phone calls and correspondence directed to the executive from customers, vendors, internal executives and others and/or selectively refer callers

-Coordinate and complete travel arrangements, which may include international travel

-Review correspondence, reports, memos and presentations; responsible for proofreading, editing and quality control; some composition of correspondence also required

-Prepare PowerPoint presentations and other visual elements of communications plans and strategy memos

-Assist with meeting minutes from team meetings and ensure appropriate follow-up

-Work with leader to ensure staff management obligations are met (performance reviews, calendaring, process, input, budget preparation)

-Manage meetings and events to include in-person and remotely-managed meetings

Working hours: 9am to 6pm

Skills:

Use Microsoft Word, Excel, and PowerPoint to compose complex and/or confidential correspondence and develop presentations

-Provide support and facilitate larger projects managed by others and manage some projects independently

-Establish and implement office procedures and controls

-Handle sensitive customer, vendor, and team member correspondence and issues, and all confidential company materials, with sensitivity and discretion

-Balance general ledger lines and/or expense accounts

-Researching general ledger issue

-Assist with budgetary planning

-Compile statistical data for financial planning

-Ensure leader is prepared for meetings and presentations several weeks out including daily update of full calendar and materials needed for following day

-Manage busy Executive calendar and coordinate executive's interface with internal clients and team members; proactively anticipate prep needed for meetings

-Handle a high volume of phone calls and correspondence directed to the executive from customers, vendors, internal executives and others and/or selectively refer callers

-Coordinate and complete travel arrangements, which may include international travel

-Review correspondence, reports, memos and presentations; responsible for proofreading, editing and quality control; some composition of correspondence also required

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.